Too many channels
Events are spread across newsletters, emails, portals, PDFs, social media and paper notices.
Calee for Education
Publish school dates once. Help every family stay in sync.
Calee helps schools publish term dates, events, activities and reminders through organised calendars that families can follow on their phones and view on a shared Calee display at home.
Calee for Education is an education solution built on Calee Business.
Australian owned · Local Australian support
The school-to-home flow at a glance
- School Owns and maintains the dates.
- Organised calendars Split by audience, not one long list.
- Calee Connects families to what they follow.
- Parent phone School dates beside everything else.
- Shared home display Visible to the whole household.
Schools publish the information. Families still miss the date.
Important school information is often spread across newsletters, email, portals, PDFs, social posts and paper notices. The information has been sent, but it is not always organised, persistent or visible to the whole household.
Manual re-entry
Parents repeatedly copy dates into personal calendars, creating omissions and mistakes.
One parent becomes the system
Important information often sits on one person's phone or in one person's memory.
Changes are easily missed
A revised time, venue or cancellation may not reach the family member who needs it.
The issue is not that schools are failing to communicate. The issue is that important dates do not always reach families in a structured, persistent and visible format.
From the school calendar to the family home
Five steps connect the calendar the school already maintains to the phones and shared display a family actually looks at.
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School publishes calendars
Maintain calendars for whole-school dates, year groups, classes, sports, music, clubs and other activities.
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Calendars are organised by audience
Families can follow the school, cohort, class, team and activity calendars that are relevant to them.
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Families subscribe once
A calendar link, QR code or school onboarding message connects families to the relevant calendars.
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Updates remain connected
When the source calendar changes, subscribed views can receive the revised information without anyone re-entering the event. Subscription updates may take some time.
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Dates stay visible
School events appear alongside the household's other commitments in the Calee mobile app and on the shared Calee display at home.
Source of truth
The school remains the source of truth. The family receives one clear, connected view without manually re-entering dates.
One education solution, from publishing to the home display
What the solution covers end to end. Implementation services are scoped with the school rather than assumed.
School calendar publishing
- Whole-school and group calendars
- Term dates and recurring events
- Year, class, team and activity calendars
- Event changes and cancellations
- Calendar import and migration support
- Account-specific or link-based sharing appropriate to the audience
Family distribution
- Link or QR-code onboarding
- Relevant calendar selection
- Connected calendar subscriptions
- Reduced manual event entry
- Revised event information from the source calendar
Family experience
- School, work and family dates in one view
- Calee mobile access
- Shared household display
- Daily and upcoming-event visibility
- Information visible to parents, carers and children
Implementation and support
- Calendar-structure planning
- Setup and naming conventions
- Parent onboarding materials
- Australian support
- Pilot and rollout assistance
- Multi-group and multi-site planning where agreed
Available as part of an agreed rollout.
Benefits across the whole school community
The connected calendar solution supports four stakeholder groups, each with different operational and family needs.
School leadership
- Strengthen the school-to-home connection
- Support more consistent family communication
- Complement existing school systems
- Start with a defined pilot
- Scale across cohorts, activities or campuses
Administration teams
- Publish structured dates once
- Reduce repeated date-related enquiries
- Correct information at the source
- Separate information by audience
- Reduce duplicate calendar maintenance
Teachers, coaches and coordinators
- Give each class, team or activity a calendar
- Keep event ownership clear
- Reduce dependence on chat threads
- Distribute changes through the source calendar
- Maintain continuity as groups change
Families
- Spend less time copying dates from notices
- See school events alongside other commitments
- Make information visible to the household
- Coordinate parents and carers more easily
- Let children see what is coming up without using a parent's phone
Built for the way schools actually operate
A school is not one calendar. It includes whole-school dates and multiple cohort, class, team and activity calendars relevant to specific families.
Whole-school calendar
Dates that apply across the school, published once and available for every family to follow.
- Term dates
- Pupil-free days
- Assemblies
- Carnivals
- Photo days
- Parent evenings
- Important administrative deadlines
Classes and activities
A family with a child in Year 6 might follow:
- School
- Year 6
- Class 6A
- Concert band
- Interschool swimming
These calendars can appear in one combined family view while each event keeps its source identity, so it stays clear which calendar a date came from.
Sport and extracurricular groups
If the school retains the same underlying calendar, families can remain subscribed when its visible name or age division changes between seasons.
If a replacement calendar is created instead, families need to subscribe to the new one.
Works alongside the systems your school already uses
Calee does not need to replace the school's student information system, learning platform, website, newsletter or existing calendar source. It provides a family-facing calendar experience that complements those systems.
Possible implementation approaches
Standards-based options, confirmed during discovery:
- Existing calendar feeds
- ICS imports
- Managed calendar setup
- Account-specific calendar sharing or published read-only calendar links
- Google, Apple/iCloud and Outlook calendar visibility for families
What that means in practice
How the pieces behave once they are connected:
- Connected external calendars are read-only in Calee where applicable, so events are edited in the system that owns them.
- The school can keep publishing from a compatible calendar source it already uses.
- Not every system will be compatible, and the right approach depends on how each school shares its calendar data.
Integration options depend on the school's current systems and sharing policies.
For the mechanics of creating, importing, sharing and subscribing to calendars, see the Calee Calendar Guide and the subscriber guide.
A supported rollout—not another project for school staff
Each stage is agreed with the school before it starts, so the work stays proportionate to the outcome.
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Discovery
Map current calendar sources, audiences, school structure and access requirements.
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Calendar setup
Create or import the agreed school, cohort, class, team and activity calendars.
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Pilot
Start with a defined cohort such as one year group, one activity program or a selected group of families.
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Family onboarding
Provide agreed QR codes, links, instructions and onboarding materials.
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Review and expansion
Review uptake, feedback, administration effort and suitability for a broader rollout.
Designed with Australian schools and families in mind
Calee provides an Australian-operated calendar service with local support and options for account-specific or read-only link sharing.
Where Calee sits
- Australian owned and operated
- Local support
How calendar access works
- Relevant calendars shared with relevant audiences
- External calendar access is read-only where applicable
- The school chooses which calendars to share and whether to use account-specific access or a read-only calendar link.
A published calendar link can be forwarded, so schools should use account-specific access when tighter audience control is required.
Full details are set out in the Privacy Policy and Terms of Service. For questions about a specific school's requirements, contact support@calee.com.au.
Start with one school community, cohort or program.
See how Calee can organise school calendars, connect families to the dates relevant to them and keep those dates visible at home.
We will first understand your current calendar and communication process before recommending a rollout.
Frequently asked questions
Does Calee replace our existing school platform?
No. Calee is intended to complement existing school systems by giving families a structured calendar view of the dates relevant to them.
Can families follow only the calendars relevant to them?
Yes. The solution can organise separate calendars for audiences such as the whole school, year groups, classes, teams and activities. The exact setup is agreed with the school.
Do parents need a Calee display?
Parents can use the Calee mobile experience, while the dedicated display provides the shared, always-visible household view.
What happens when a school event changes?
The event should be updated at its source so subscribed calendar views can receive the revised information. Subscription updates may take some time, so schools should continue using their normal direct communication channel for urgent or time-sensitive changes.
Can Calee work with our current calendar?
Calee supports standards-based calendar approaches, but compatibility depends on the school's system and sharing policy. A discovery review confirms the appropriate method.
Where is Calee based?
Calee is Australian owned and operated, with local Australian support.
Can we begin with a pilot?
Yes. The recommended approach is to begin with a defined cohort or program, review the outcome and then decide whether to expand.